AS THE COUNCIL carries out its own investigation into irregularities at Pembrey Country Park and other council leisure facilities, The Herald has been provided with credible information from more than one source which indicates that not only were there significant and widespread irregularities in the management and finances of the venue, but that senior council officers were made aware of them and took steps to cover them up.
The Herald has spoken to several current members of council staff and been given documents and recordings which suggest that the Council’s ongoing enquiry into Pembrey is likely to uncover not only who knew, but when they knew, and why the matter was brushed under the carpet by officers desperate to avoid a scandal.
The Herald understands that affairs at Pembrey were on the radar of senior then opposition councillors before Plaid took leadership of the authority last year.
We can also confirm that Executive Board Member for Resources David Jenkins launched an enquiry into the operation of the leisure operation at Pembrey having previously held concerns at the lack of clarity in certain figures relating to the Park’s operation. The result of that enquiry was the preliminary report presented to the Audit Committee on March 22.
That report suggested that there were ‘historic issues’ and that Council procedures had not been complied with.
We believe that at least one officer concerned in the allegations has recently left – or is shortly due to leave – the Council’s employment without facing disciplinary action and with a payoff.
Repeated assurances were given to councillors at a Full Council meeting that there was no evidence of dishonesty, with Deputy Leader Pam Palmer leaping in to defend officers from any suggestion of misconduct. It appears those assurances and Cllr Palmer’s wish to fling herself in front of a bullet for council officers, were sadly misplaced.
ASSURANCES FROM OFFICERS
Responding to questions from members of the Audit Committee in March, Ian Jones, Director of Leisure and Regeneration, and Phil Sexton expressly denied that any fraud had taken place.
Mr Jones told the committee that, following the departure of the previous Director (David Gilbert OBE, who is now a member of the Swansea Bay City Region Board), staff had been asked to look at a number of issues. However, Mr Jones failed to expressly identify what those issues were or how they had arisen in the first place.
Mr Jones went on to claim that what the report had picked up on were ‘exceptions’ and that whatever the ‘historic issues’ were, they were not the norm across all sites.
The Director of Leisure and Regeneration claimed that the authority was a victim of its own success and change within his department. He cited challenges the authority had faced with staff leaving and with unidentified and unexplained ‘complicated Human Resource issues’.
Mr Jones said that areas needed to be strengthened and improved, while failing to identify why improvement was required, or at least how the circumstances giving rise to improvement’ necessity had arisen.
NO FRAUD, BUT NO HIDING PLACE
Phil Sexton, the council’s head of audit, risk and procurement said: “It was made clear to the Audit Committee that no fraud had been identified. In terms of the review of the leisure facilities at Pembrey Country Park and the Millennium Coastal Park, which had been undertaken at the request of the Director of Communities, the committee was made aware that the weaknesses identified were being addressed and officers would continue to work closely with the audit section.
“Members were advised that an Action Plan was being prepared in respect of the issues in question and it was agreed that this should be brought to the committee at its next meeting.
“It was then resolved by the committee that, for monitoring purposes, an Action Plan be submitted to the next meeting detailing as to how the concerns raised following the review of the leisure facilities at Pembrey Country Park and the Millennium Coastal Park would be addressed.”
Speaking to Herald reporter Alan Evans after the meeting, the Executive Board Member for Finance, Cllr Dai Jenkins, said: “The audit committee have done their work and there is going to be an action plan to look into it further. If the allegations are as bad as they seem to be and are found to be true and if there are loopholes in the system they will be removed. The audit committee is only a tool of the full council as are all scrutiny committees.
“There is no hiding place. I don’t see any way shape or form that there can be a cover up. We will look at the review in full detail and report to full council accordingly.”
‘FOR F**K SAKE DON’T GO TO THE POLICE’
The Herald can confirm that it has listened to a recording in which two senior council officers are heard pleading with a third party not to go to the Police with details regarding allegations of serial dishonesty and sharp practice by other council employees.
In the course of that recording one senior officer demands to know what information is in a third party’s possession. When the third party refuses to confirm or deny that he has information that substantiates allegations of dishonesty, the senior officer says: “You do [have the information] don’t you. For f**k sake don’t go to the police.”
The Herald believes that information is now in the possession of local MP Nia Griffith and AM Lee Waters and that material has now been handed to the Police.
A further recording has a manager at a council facility detailing the fact that a contactor would win a tender and openly giving them confidential information about other tenders and about the amount of money they should offer for the tender. THE TENDER
The Herald has heard a recording and seen a transcript which contains a conversation between in which the parties discuss the tender for catering services at Pembrey Country Park. They also discuss personal HR information regarding the dismissal of a council employee who is unaware of their impending purported redundancy.
The two discuss plans for reorganisation of council facilities in order to ‘get rid’ of the employee who is known to them both. They also discuss conversations they have had with county council officers.
The recording took place in January 2016.
We know the identity of both participants, but we will refer to them as H and X.
H: You will be awarded the bloody tender on the first of February. Trust me, on the first of February we will award you the contract. We will make a decision week after next. We will give you the nod on the first of February. There is a ten day cooling off period. There are ten days where it is in limbo where you can change your mind if you don’t want it. The formal contract is February 15 or 16.
Nobody knows what we are doing really do they? I discussed it with (council officers) and that.
X: We know what has happened the problem we have is that we are not able to do what we want to
H: He is going to get his redundancy notice
X: Oh he hasn’t had it yet?
H: (A named senior current officer) fixed a meeting with him for yesterday to formally give him….HR said don’t give him his redundancy notice before Christmas it will spoil his Christmas. It was due for the 7th. It is something like the 15th that he will get his formal notice. The trouble is he’s got three months’ notice.
X: Ah, but you said you were going to do like you did with (a former manager).
H: I have plans. The only problem we got with the ski slope is they are putting it into sport.
X: That is a way of getting rid of him?
H: To get rid of him. I hope I can get it back. My problem is if it goes into a trust I have problems. I don’t want them to have the cycling. The leisure centres are going into it. All the leisure centres, theatres and they are going to add the ski slope. They’ve done it to get rid of him.
The Herald has also seen two letters, which our source says were written by X under duress from H. We were told that the letters were given to council auditors in order to cover up failure to follow tender processes at a council facility.
Referring to the two letters our source said: “It is all falsified. H wanted the auditors to see X had tendered but X hadn’t.”